Free tool for event rental owners

Event Rental Company cash flow forecast for the next 13 weeks

A rental forecast follows the event calendar. Each booking tells you when the balance arrives and when crews and trucks go out.

Cash in the bank today$ Customer payments per week, on average$ Payroll per run, all-in$ Payroll schedule Next payroll is in Fixed bills per month, paid on the 1st$ Other spending per week (supplies, fuel, card)$

Add one-off items (tax payment, equipment, a big invoice)

Negative for money going out, positive for money coming in.

Lowest point

Safe line (2 payrolls)

cash you never want to drop under

Weeks under the safe line

of the next 13

Week of	Comes in	Payroll	Bills and other	Cash at week end

The starting numbers are an example for an event rental company. Replace them with yours.

Getting the forecast right for an event rental company

Put each event's balance in the week it is due.
Put crew and fuel costs in the event weeks.
Put new inventory purchases in the week you pay for them.

An example

In March a rental company buys $40,000 of new tents for the season. Deposits for June weddings arrive through spring, and balances land two weeks before each date. The forecast shows the spring weeks where the tents are paid for and the summer revenue has not arrived.

What to watch

Deposits held compared with cash in the bank
Peak weekends booked against last year
Inventory purchases ahead of the season

Get your full forecast every Monday

One Page CFO builds your 13-week forecast from your QuickBooks, invoice by invoice, and a CFO checks it before it reaches you.

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