Wedding Venue monthly financial report
A venue report should separate cash you have earned from deposits you are holding. Otherwise the slow season looks safer than it is.
The six numbers for a wedding venue
| Number | How to work it out | What it warns you about |
|---|---|---|
| Events booked, next 12 months | From your booking calendar | Next year's revenue, already visible |
| Deposits held for future events | Unearned revenue on the balance sheet | Cash that is not yours yet |
| Revenue per event | Event revenue ÷ events | Pricing and add-ons |
| Event costs per event | Staff, rentals and catering ÷ events | What each date costs |
| Fixed costs, share of revenue | Property, loan and grounds ÷ revenue | How many events the place needs |
| Weeks of costs covered, without deposits | (Cash − deposits held) ÷ weekly costs | The cushion that is yours |
Use these six in place of the general ones on the template's Report tab.
What to watch in a wedding venue
- Deposits held compared with cash in the bank
- Bookings for next season against last year at the same date
- Refund terms on events at risk
Not sure how much cash you should hold? Use the wedding venue cash calculator.
Get this done for you every Monday
One Page CFO reads your QuickBooks, builds your 13-week cash forecast and your one-page report, and a CFO checks both. $500 a month.