Free tool for wedding venue owners

Wedding Venue cash flow forecast for the next 13 weeks

A venue forecast is built from the event calendar. Every booked date tells you when the final payment lands and when the event costs go out.

Cash in the bank today$ Customer payments per week, on average$ Payroll per run, all-in$ Payroll schedule Next payroll is in Fixed bills per month, paid on the 1st$ Other spending per week (supplies, fuel, card)$

Add one-off items (tax payment, equipment, a big invoice)

Negative for money going out, positive for money coming in.

Lowest point

Safe line (2 payrolls)

cash you never want to drop under

Weeks under the safe line

of the next 13

Week of	Comes in	Payroll	Bills and other	Cash at week end

The starting numbers are an example for a wedding venue. Replace them with yours.

Getting the forecast right for a wedding venue

Put each final payment in its week, usually a few weeks before the date.
Put event costs in the event week. Staff, catering and rentals follow the calendar.
Show deposits for future events as their own line, so you do not spend them twice.

An example

A venue with 28 summer weddings booked might hold $250,000 in deposits in March. Final payments for June weddings arrive in May. Event staff, catering and rentals go out in June. The forecast puts each one in its week, and shows deposits as a separate line, so the March balance does not look bigger than it is.

What to watch

Deposits held compared with cash in the bank
Bookings for next season against last year at the same date
Refund terms on events at risk

Get your full forecast every Monday

One Page CFO builds your 13-week forecast from your QuickBooks, invoice by invoice, and a CFO checks it before it reaches you.

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