Free tool for tutoring center owners

Tutoring Center cash flow forecast for the next 13 weeks

A tutoring forecast follows the school calendar. Package sales land in September and January, and sessions are taught after.

Cash in the bank today$ Customer payments per week, on average$ Payroll per run, all-in$ Payroll schedule Next payroll is in Fixed bills per month, paid on the 1st$ Other spending per week (supplies, fuel, card)$

Add one-off items (tax payment, equipment, a big invoice)

Negative for money going out, positive for money coming in.

Lowest point

Safe line (2 payrolls)

cash you never want to drop under

Weeks under the safe line

of the next 13

Week of	Comes in	Payroll	Bills and other	Cash at week end

The starting numbers are an example for a tutoring center. Replace them with yours.

Getting the forecast right for a tutoring center

Put package sales in the weeks they are paid.
Put tutor pay in the weeks the sessions are taught.
Lower expected sales for summer weeks to match last year.

An example

In September a center sells 60 packages in three weeks. Cash jumps, but tutors are paid as sessions run through December. By late November, few new packages sell and tutor pay continues. The forecast shows the late-fall dip that the September balance hides.

What to watch

Prepaid sessions owed against cash in the bank
Summer enrollment against last year
Tutor hours booked against hours paid

Get your full forecast every Monday

One Page CFO builds your 13-week forecast from your QuickBooks, invoice by invoice, and a CFO checks it before it reaches you.

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