Free tool for gym owners

Gym cash flow forecast for the next 13 weeks

A gym forecast is mostly about timing. Know when the billing run lands, when rent is due, and which weeks carry a payroll.

Cash in the bank today$ Customer payments per week, on average$ Payroll per run, all-in$ Payroll schedule Next payroll is in Fixed bills per month, paid on the 1st$ Other spending per week (supplies, fuel, card)$

Add one-off items (tax payment, equipment, a big invoice)

Negative for money going out, positive for money coming in.

Lowest point

Safe line (2 payrolls)

cash you never want to drop under

Weeks under the safe line

of the next 13

Week of	Comes in	Payroll	Bills and other	Cash at week end

The starting numbers are an example for a gym. Replace them with yours.

Getting the forecast right for a gym

Put dues in the week your billing run lands.
Take failed payments out of expected receipts. Not every billed member pays.
Add equipment purchases and lease renewals in their exact weeks.

An example

A gym that bills 900 members on the 1st sees about $54,000 land in the first days of the month. Rent of $18,000 goes out the same week, and payroll lands on the 10th and 24th. By the last week of the month, cash is at its lowest. The forecast shows how low, and whether a failed billing run would push it under payroll.

What to watch

Cancellations rising after the January rush
Failed card payments that nobody chases
Equipment lease renewals landing in one month

Get your full forecast every Monday

One Page CFO builds your 13-week forecast from your QuickBooks, invoice by invoice, and a CFO checks it before it reaches you.

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