Free tool for daycare owners

Daycare cash flow forecast for the next 13 weeks

A daycare forecast is tuition in, payroll out, room by room. Enrollment changes show up in cash the week they happen.

Cash in the bank today$ Customer payments per week, on average$ Payroll per run, all-in$ Payroll schedule Next payroll is in Fixed bills per month, paid on the 1st$ Other spending per week (supplies, fuel, card)$

Add one-off items (tax payment, equipment, a big invoice)

Negative for money going out, positive for money coming in.

Lowest point

Safe line (2 payrolls)

cash you never want to drop under

Weeks under the safe line

of the next 13

Week of	Comes in	Payroll	Bills and other	Cash at week end

The starting numbers are an example for a daycare. Replace them with yours.

Getting the forecast right for a daycare

Put tuition in the week it is due, and track late families separately.
Put subsidy payments at their usual payment speed.
Add staff for new rooms from the hire date, before the new families start paying.

An example

In August, school-age children leave and a new infant room opens. The daycare hires two teachers in July for training. Tuition for the infant room starts in September. The forecast shows six weeks of extra payroll before the new tuition arrives.

What to watch

Open spots in rooms that are fully staffed
Late tuition from a few families adding up
Summer enrollment changes when school-age children leave

Get your full forecast every Monday

One Page CFO builds your 13-week forecast from your QuickBooks, invoice by invoice, and a CFO checks it before it reaches you.

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