Cleaning Business monthly financial report
A cleaning company lives on payroll timing. Crews get paid every week or two, and clients pay on their own schedule. The monthly report should show that gap first.
The six numbers for a cleaning business
| Number | How to work it out | What it warns you about |
|---|---|---|
| Weeks of payroll in the bank | Cash ÷ weekly payroll | How long you could pay crews if no client paid you |
| Days to collect | What clients owe ÷ monthly revenue × 30 | Clients slowing down drains cash before profit moves |
| Labor, share of revenue | Crew wages and payroll costs ÷ revenue | Overtime, idle hours or contracts priced too low |
| Contract revenue, share of total | Recurring contract billing ÷ revenue | How much of next month is already booked |
| Top 5 clients, share of revenue | Their revenue ÷ total revenue | How much one lost contract would hurt |
| Owed over 60 days | From the aged list of what clients owe | Money that gets harder to collect each week |
Use these six in place of the general ones on the template's Report tab.
What to watch in a cleaning business
- A new contract that starts before the first invoice is paid
- One client running past 60 days
- Labor creeping up as a share of revenue
Not sure how much cash you should hold? Use the cleaning business cash calculator.
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